Standing Rules and Policies

Please note that due to the Covid-19 pandemic, these regular rules and policies will in some cases be superseded by the Special Rules for 2020. Please read both sets of rules carefully before coming to the pond.

 

The use of Valley Pond, including the boating pond, the swimming pond, the beach, picnic areas and all other parts of the Valley Pond property, are subject to these rules and policies, which apply throughout the year and include off-season use of Valley Pond. The rules and policies may be updated and changed at any time by the Valley Pond Board of directors.

General​
 

  • The pond is staffed with a waterfront director and lifeguards. There will be a lifeguard on duty all hours when the pond is open. The lifeguards on duty have the responsibility of enforcing these rules and the right to expect the full cooperation of all members and their guests. Additional specific rules for the pond may be established by the waterfront director to govern the day-to-day use of the pond and the behavior of users. Safe activities considerate of other peoples’ use and enjoyment of the pond are expected at all times of all members and their guests.
     

  • Failure to comply with these rules or the directions of the lifeguards are grounds for the immediate removal of a member and the member’s household and guests from the pond, and may result in the suspension of a member’s membership rights, or such other measures as the board may determine to be appropriate. Anyone disagreeing with the decisions or directions of the lifeguards should nonetheless abide by them, but if aggrieved, they may raise the issue with the board afterwards.
     

  • Any member concerns about the Valley Pond operations should be expressed to a member of the Board of Directors, not to the pond staff.
     

  • All members should know the location and use of the emergency telephone on a tree at the lifeguard station near the path from the beach to the bathhouse. Accidents in the swimming pond should be reported to Weston; boating pond accidents should be reported to Lincoln.
     

  • Adult members are responsible for the supervision and conduct of minors, whether they are the children of members or guests. Members with children should familiarize themselves with the special rules for children (see below). Members are responsible for the behavior of their au pairs and sitters.
     

  • The lifeguards’ weather warnings are to be heeded immediately. Specifically, when the pond is cleared because of threat of violent weather, the pond will be officially closed. The pond will remain closed until at least 30 minutes after the threatening weather has passed.
     

  • Everyone — shareholders, members, family members, guests, au pairs — must sign in each time they arrive at the pond.
     

  • Charcoal grills are to be set up near the large rocks by the volleyball field. Coals are to be disposed of in the boating pond away from the dock.
     

  • Picnickers have priority use of the picnic tables.
     

  • Small amounts of rubbish can be placed in the receptacles provided. Picnickers and party hosts are asked to remove their own trash from the premises.
     

  • Off-season access to the Valley Pond property for those households registered the prior summer is available at the discretion of the Board of Directors.
     

  • Private property left at the pond is left there at your own risk.

 

Children

 

The rules of the pond pertain to all children at the pond, whether family members or guests. Members should apprise guests of the rules.

  • Swim diapers are required for children who are not toilet-trained. Please limit rinsing of babies to the bathhouse. This is important for maintaining healthy water conditions.
     

  • Au pairs and sitters may supervise a maximum of two children in the shallow water area.
     

  • Children who have not passed the Red Tag test (see below) must be accompanied by an adult in the water whenever they are in the swimming pond beyond the shallow area.
     

  • Children under 12 must be closely watched at all times and locations while at the pond. They must be accompanied by an adult member or by a member’s children, au pairs or sitters 16 years or older.
     

  • To attend the pond independently, children must be 12 years old, pass the Blue Tag test (see below), and have their parents make arrangements with the lifeguard on their first “solo” visit.

Swimming pond and beach

  • Shallow diving only is permitted from the various swimming docks. Deep diving is dangerous because the swimming pond’s maximum depth is less than eight feet.
     

  • When the swimming pond is crowded, the lifeguards may order all water toys out of the water.
     

  • Ball playing is permitted in the water at the lifeguards’ discretion, when the swimming pond is not crowded.
     

  • No eating or drinking is permitted on the sandy beach. Eating and drinking should be done on the grassy area in the vicinity of the picnic tables.
     

  • No dogs are allowed in the pond, beach or picnic areas, both during the season and off-season. This is important for maintaining healthy water conditions and is required by our original agreement with the Cambridge water system.
     

  • No all-terrain vehicles (ATVs), minibikes or any off-road motorized vehicles are allowed on Valley Pond property, either during the season or off-season.
     

  • If you cannot get into the swim pond without assistance, we ask that you swim with a buddy/partner.

 

Boating pond

  • No swimming is permitted in the boating pond.
     

  • All boaters must have a lifejacket, and all boaters under 16 must wear their lifejackets at all times in boats.
     

  • No powerboats of any description are allowed on the boating pond.
     

  • No planting, landscaping, cutting or pruning of vegetation along the boating pond is permitted.
     

  • Owners of property abutting the boating pond who are members and pay their annual membership dues may use private docks for personal recreation, subject to the following conditions:
     

    • No new docks and no expansion, alteration or reconstruction of existing docks may be made without the board’s approval.

    • All necessary permits and approvals are obtained and complied with, including the approval of the Conservation Commission.

    • All docks are kept in good condition and in compliance with all laws.

    • No more than one dock is permitted for any property.

    • No boats may be moored at the docks.

    • All use of the boating pond from private docks, and all use of the docks, is at the sole risk of the property owner.
       

  • Summer members may fish in the boating pond. Guests must fish with a summer member. There is a catch-and-release policy from September 1 through May 14. The period from May 15 through August 31 is catch-and-keep season, with a daily limit of three fish per person.
     

  • No dogs are allowed in the boating pond or frog pond.
     

  • Children must be accompanied by adults and wear a lifejacket when on the dock. Children who have passed the White Tag test may use the boats and dock without an adult, but responsibility for their supervision remains with the adult.

Members, guests and parties

  • Shareholders of the Valley Pond Corporation may become members of the pond, entitling the shareholder and registered household members to unlimited use of the pond and its facilities, and to bring guests during the summer season from Memorial Day through Labor Day after they have paid full annual dues set by the board each spring. Please note that only summer members have guest and party privileges. All persons who are not members are considered guests.
     

  • Shareholders who do not pay annual membership fees are entitled to a maximum of three free visits per season. For example, the shareholder may make a single visit accompanied by two other household members, or three separate visits by one household member. After a third free visit, any additional visits may occur only after payment in full for a summer membership and any applicable late fees. Shareholders who do not pay annual member fees may not bring guests (e.g., anyone who is not a household member).
     

  • Guests must be accompanied to the pond by a member. A member's adult child (over 21) and not living at home and who is knowledgeable of the pond’s rules may use the pond without being accompanied by his or her parents, but must sign in as a guest and will be assessed guest fees.
     

  • Guests who are under 12 years old must be accompanied by an adult member or an au pair or sitter who is 16 or older. Guest fee prices are as follows:

    • Guest fees are $5 per person per day Mondays through Thursdays.

    • Guest fees are $10 per person per day Fridays, Saturdays, Sundays and holidays.

    • To discourage overcrowding, guest fees double beginning with the 26th guest of the season unless the shareholder has two fully paid memberships. 
       

  • A group of seven or more guests is considered a party and must be scheduled by the member, who must fill out the Party Request Form and be approved by the Waterfront Director at least one week in advance. The Board of Directors suggests that party guests be restricted to close friends and family. Parties will be accommodated at the discretion of the Waterfront Director to ensure proper lifeguard coverage and the enjoyment of other members. Party fees and billing procedures are noted on the Party Request Form.

 

Off-season access

 

Valley Pond is closed from the end of Labor Day until the Saturday of Memorial Day weekend. During this time, the gate is locked by a combination padlock. Shareholders who were summer members the previous year and who are in good standing with Valley Pond may have access to the pond during the off-season if they abide by certain conditions. The following agreement must be signed by those seeking such access.

It is essential to continue to follow the rules during the off-season. Off-season access is an added privilege, not a right. If the rules are not followed, the pond may be placed in legal jeopardy and off-season access may be rescinded for everyone.

Responsibilities and Liabilities

Those to whom the combination is issued (“recipients”) acknowledge their awareness that during the off-season period, there are hazards present at Valley Pond and safety measures are absent. These conditions include but are not limited to:
 

  • There are no lifeguards on duty.

  • Water quality will not be monitored.

  • The bathrooms will not be available, and trash will not be collected.

 

Recipients individually assume full legal and personal responsibility for their own safety and security while on the pond premises. They agree to release and hold harmless Valley Pond Corporation, its officers, directors, employees and stockholders as well as their representative heirs, representatives and assigns from and against any claim or liability whatsoever with respect to any injury or other loss or damage which may be incurred or suffered while on Valley Pond premises. Further, they agree to be held personally liable for any damages to Valley Pond facilities resulting from their actions or inactions while on the premises.

Recipients are fully responsible for the following:
 

  • Removing all trash and anything else you bring with you.

  • Closely supervising all children — there are no lifeguards or staff.

 

No dogs are allowed anywhere on Valley Pond premises at any time of year. This is important for maintaining healthy water conditions and is required by our original agreement with the Cambridge water system.

The lock combination is only to be disclosed to adult members of the shareholder’s family, and with the condition that they do not disclose it further. The combination is not to be shared with non-members. If access is abused, the combination will be changed immediately and not reissued to anyone.

Shareholder policies

The board has developed policies and procedures on a number of different pond share ownership issues. These policies may be updated, changed or discontinued at any time by the board. Please see a board member for more information on these policies.


Transfers of shares

Shares are not transferable except to adult children (see below), but they can be bought back by the Corporation for the price originally paid for the share, excluding any non-refundable membership charge. Brown’s Wood shares are transferable subject to the terms of the Brown’s Wood Share Agreement. Shareholders who no longer use the pond are encouraged to turn in their shares to permit new families to become members.

Transfers to children

The board has established a policy permitting Shareholder parents of a child over the age of 18 to transfer their share to their child. This transfer lets the child and his or her own family become members, and allows the parents to come to the pond as part of the child’s family. However, siblings of the child will only be able to come to the pond as guests after the transfer. The board currently requires the payment of a $250 transfer fee to effectuate the transfer of a share to a shareholder’s child.

Purchases by children

The board has established a policy permitting adult children who grew up as Valley Pond members while living under their shareholder-parents' roof (“legacy” children) and wish to become shareholders in their own right to do so while obtaining current summer membership benefits, utilizing the Installment Purchase Procedure outlined below if they wish.

New shares


The board decides if, when and how many new shares in Valley Pond Corporation will be made available for purchase, and at what price. Shares, when made available for purchase, are currently being issued by the Corporation on the payment of $5,000, of which $2,500 is the purchase price for the share and $1,500 is a nonrefundable membership fee.

Waiting list


Each year, the board will add 10-20 people whose names are on the waiting list to purchase a share in the Valley Pond Corporation. In practice, some people whose names rise to the top are no longer interested in purchasing a share, so the list actually moves by about 35-40 names per year. To get on the waiting list, please complete this registration form. Preference is given to residents of Lincoln and Weston and to legacy family members. Shortly after receipt of the form information, the clerk will email you to let you know where you stand on the list. As of fall 2020, there are more than 100 names on the list, so the wait is at least three years.

Brown’s Wood

The owners of Brown’s Wood shares are subject to the Brown’s Wood Share Agreement, which provides that their Shares cannot be redeemed and will “run with the land,” such that when a Brown’s Wood owner moves, his or her share transfers to the new owner. The board has established a policy permitting Brown’s Wood owners who move to become shareholders again without losing current summer membership benefits, utilizing the Installment Purchase Procedure outlined below.

Divorce

The board has established policies to address some of the issues that may arise in the case of the divorce of a couple who hold a share in the Valley Pond Corporation. Once a couple is divorced or not living together, they are no longer considered a single family for the purposes of summer membership, and they cannot both register for summer membership at the pond. The share (and the summer membership rights that go with it) must be transferred to one or the other of the divorcing couple, individually. If this is not done, the board reserves the right to withhold summer membership from either or both parties until a transfer is effectuated.

 

Alternatively, the couple may decide to transfer their share to one of their adult children under the Transfers to Children policy (see above). This will permit either parent to come as a guest of the family of the shareholder child (however, other children will only be able to use the pond as guests of their shareholder sibling).

 

The ex-spouse without a share may, of course, come to the pond as the guest of the shareholder with permission (and if accompanied by the shareholder or a member of his or her family).

In some cases, the spouse who does not end up as the shareholder after the divorce may wish to be able to make independent arrangements for continued use of the pond. To facilitate this, and to permit both divorcing parents to become shareholders without losing current summer membership benefits, the board has established a policy permitting divorcing parents to utilize the Installment Purchase Procedure outlined below.

 

Installment purchase procedure

In the case of purchases by children, Brown’s Wood sales and divorce situations as discussed above, an optional Installment Purchase Procedure will work as follows:

  • The purchaser is placed on the waiting list for the purchase of a share.
     

  • The purchaser pays a nonrefundable installment purchase fee of $250 each year until they reach the top of the waiting list and are invited to purchase a share. The Installment Purchase fee will be due at the same time as the first summer membership fee. The installment purchase payments, although nonrefundable, will be credited against the cost of the share price at the time of purchase.
     

  • Upon the payment of the annual nonrefundable installment purchase fee and the appropriate summer registration fee and any other applicable charges, the purchaser and his or her registered family members will be entitled to summer membership privileges and shall be responsible for the prompt payment of all membership costs and charges.
     

  • If a purchaser reaches the top of the waiting list and decides not to purchase a share, the opportunity to buy a share and use the pond, as well as all payments made, will be forfeited.

 
 
 
 
 
 
 

© 2020 by Valley Pond Corp.